High Volume Mailroom Service for Enterprises

Mailroom automation eliminates the need for manual sorting, scanning, and routing of physical mail for a high volume business mailroom. Instead of employees spending hours managing paper, Stable’s digital mailroom captures, scans, and organizes mail electronically. This allows teams to redirect resources toward higher-value work and reduce overhead tied to in-house mail operations. Overall, by adopting automation, businesses improve their operational efficiency.

At Stable, we digitize and manage a wide range of business-critical documents. These include invoices, contracts, compliance notices, insurance forms, financial records, and client communications. Essentially, anything you receive for your business in the mail, we can handle. Industries like healthcare, accounting, property management, insurance, and tech rely on our platform to manage regulated, sensitive, and high-volume mail efficiently.

Yes. Stable’s infrastructure is designed for enterprise-grade security. All documents are scanned and processed in SOC 2–certified facilities, and data is encrypted throughout the workflow. For industries that handle sensitive client or patient information, Stable ensures compliance with strict security and privacy requirements like HIPAA.

Absolutely. Stable’s platform is built for distributed and remote teams, centralizing mail management into a single dashboard. Whether your business operates across states, offices, or globally distributed teams, Stable consolidates mail into one system.

Auto-routing ensures incoming documents are delivered to the right department or person without manual intervention. For example, invoices can automatically be routed to accounting, while compliance notices can go directly to legal. Learn more about our automations here. Stable’s smart rules allow businesses to manage mail the smart way by reducing human error and accelerating processing times.

Stable offers granular user permissions, giving administrators control over who can view, assign, or take action on mail. Businesses can create role-based access or team-based access, ensuring sensitive information is only visible to authorized users. This flexibility is especially valuable for organizations with multiple departments, where privacy and compliance are paramount.

Mail assignment allows managers to direct documents to the right individuals or teams in real time. Instead of mail sitting unopened on someone’s desk, Stable ensures accountability with a clear digital chain of custody. This not only improves productivity but also helps finance, legal, and operations teams stay on top of deadlines and responsibilities.

Yes. Stable’s system is designed to handle high-volume spikes without disruption. Whether during tax season for accounting teams, open enrollment for insurance providers, or compliance deadlines for tech firms, Stable ensures capacity scales with your needs.

No. Stable provides flexible options that allow you to maintain your current business address. Mail can be forwarded to Stable’s processing facilities, where it is digitized and made available in your dashboard. This means you gain the benefits of automation without disrupting your official address with regulators, vendors, or clients.

Stable provides real-time visibility into incoming mail. As soon as a document is scanned, it appears in your dashboard. Teams receive notifications, ensuring important notices are acted on quickly, reducing compliance risks and missed deadlines.

Stable is SOC 2 certified and adheres to strict compliance standards across industries. For healthcare providers, we are HIPAA compliant and can sign a BAA. Finance, insurance, and tech companies benefit from audit logs and encrypted workflows. These safeguards give businesses confidence in outsourcing mailroom operations.

Getting started is simple. You can contact our sales team for a tailored consultation, or you can get started directly to set up your virtual mailbox.